Difference Between Job Description vs. Job Specification

Main Difference

The job finding is a tiresome task, the things get worst when the job-hunter finally gets a call for the interview and got dismissed after failing to differentiate it between the job description and job specification. People often use these terms interchangeably, but the truth is that both the things comprise of totally different things. The job description is taken out from the job analysis; it holds information about the workplace, duty-timing, salary, responsibilities and other general information. As the word ‘job description’ it tells that it describes the nature of the jobs and other general information. On the other hand, job specification is prepared from the job description; it holds information regarding the eligibilities for the vacancy. It gives the specific information about the age-limit, minimum qualification, certificates, and experience. In the job specification, the specific information regarding the eligibilities and requirements for the particular post are mentioned.

Comparison Chart

Job DescriptionJob Specification
Taken FromThe job description is prepared from the job analysis.The job specification is prepared from the job description.
DefinitionThe Job description is about the nature of the job, including the duties and tasks to be done.The job specification is about the eligibility and skills required for the vacancy.
Comprises ofThe job description comprises of information about the workplace, duty-timing, salary, responsibilities and other general information.Job specification gives the specific information about the age-limit, minimum qualification, certificates, and experience.
Main FunctionThe job description tells about the ‘do’s of an individual he/she is selected for the post.The job specification is about the eligibility for that post.

What is Job Description?

The job description is the brief statement that tells about the general information about the job. In easy words in this written context the nature of the job is described. The job description is briefly taken from the job analysis, and it comprises of information about the workplace, duty-timing, salary, responsibilities and other general information. Many of the people think that the job description cover the eligibility require for the post, but that is not so as it covers the facts about the job that are general in nature. Means the jobholder in this context, sums up about the outputs or the commitments that will be taken from the opted person for the specific job. All the tasks that will be done by an individual after selecting for the post are mentioned in the job description in the most concise manner. It is the second most important readable context after the job specification as at first one gets to know that whether he is eligible for the job or not. After finding oneself fit in terms of the qualification, age and experience factor than an individual witnesses job description to know that whether the job timing will suit his lifestyle and will it have enough to pay as per the skills. Furthermore, the individual also checks the role and their major work in the organization or the company in the job description.

What is Job Specification?

The job specification is derived from the job description; it is one of the most important readable information for the job-hunter as it tells about the eligibility criteria for the certain post. The job specification holds information regarding the eligibilities for the vacancy. It gives the specific information about the age-limit, minimum qualification, certificates, and experience. In the job specification, the specific information regarding the eligibilities and requirements for the particular post are mentioned. The one after checking the job specification comes to know whether he/she is eligible for the post. The job specification is more related to the qualification and qualities that are required for the post. Other than the job specification, the similar information is also termed as the person specification, man specification or the employee specification. The job specification is a pertinent task for the one to know detailed about the eligibilities and other requirements about the job. The job specification holds the specific information requirement regarding the post; it gives an individual a better know on what basis the recruitments will be made.

Job Description vs. Job Specification

  • The job description is prepared from the job analysis, whereas the job specification is prepared from the job description.
  • The Job description is about the nature of the job, including the duties and tasks to be done while the job specification is about the eligibility and skills required for the vacancy.
  • The job description comprises of information about the workplace, duty-timing, salary, responsibilities and other general information. On the other hand, job specification gives the specific information about the age-limit, minimum qualification, certificates, and experience.
  • The job description tells about the ‘do’s of an individual after he/she is selected for the post, whereas the job specification is about the eligibility for that post.

Comparison Video