Difference Wiki

Offer Letter vs. Appointment Letter: What's the Difference?

Edited by Sawaira Riaz || By Sumera Saeed || Published on December 7, 2023
An offer letter is a proposal for employment from a company, outlining job details and terms, while an appointment letter is a formal confirmation of employment after acceptance.

Key Differences

An offer letter is sent by an employer to propose a job position, usually after interviews. While, an appointment letter is issued after the offer is accepted, formally confirming employment.
Sumera Saeed
Dec 07, 2023
Offer letters detail job role, salary, benefits, and terms of employment. Whereas, appointment letters confirm these details and include start date, policies, and job responsibilities.
Sumera Saeed
Dec 07, 2023
The offer letter is a tentative proposal and does not constitute a binding contract. The appointment letter, however, often signifies a formal employment contract.
Sawaira Riaz
Dec 07, 2023
The offer letter is a part of the selection process, inviting the candidate to join. The appointment letter marks the conclusion of the hiring process.
Aimie Carlson
Dec 07, 2023
An offer letter requires the candidate to accept or decline the proposal. The appointment letter usually doesn’t require a response, as acceptance is implied.
Sumera Saeed
Dec 07, 2023
ADVERTISEMENT

Comparison Chart

Purpose

Proposes employment and outlines terms.
Formally confirms employment agreement.
Sumera Saeed
Dec 07, 2023

Timing in Hiring Process

Issued after interviews, before acceptance.
Issued after acceptance of the job offer.
Sumera Saeed
Dec 07, 2023

Legal Significance

Not a binding contract, but a proposal.
Often serves as a formal employment contract.
Sumera Saeed
Dec 07, 2023

Key Details Included

Job description, salary, benefits.
Start date, job responsibilities, company policies.
Aimie Carlson
Dec 07, 2023

Required Action

Candidate must accept or decline.
Usually no response needed, acceptance is assumed.
Aimie Carlson
Dec 07, 2023
ADVERTISEMENT

Offer Letter and Appointment Letter Definitions

Offer Letter

A document proposing employment, outlining job role and salary.
She received an offer letter from the company she interviewed with last week.
Sumera Saeed
Nov 23, 2023

Appointment Letter

A formal letter confirming a candidate’s acceptance of a job offer.
He signed his appointment letter and returned it to HR.
Sumera Saeed
Nov 23, 2023

Offer Letter

A letter detailing the terms and conditions of a job offer.
His offer letter specified a probationary period for the first three months.
Sumera Saeed
Nov 23, 2023

Appointment Letter

A formal acknowledgment of an accepted job proposal.
Receiving the appointment letter, she was excited to start her new job.
Aimie Carlson
Nov 23, 2023

Offer Letter

A formal job proposal from an employer to a potential employee.
The offer letter included details about the position and compensation.
Sumera Saeed
Nov 23, 2023

Appointment Letter

A letter detailing the finalized terms of employment, including responsibilities.
Her appointment letter outlined the company’s policies and code of conduct.
Sumera Saeed
Nov 23, 2023

Offer Letter

An initial step in the employment process, presenting an employment opportunity.
After receiving the offer letter, she had a week to respond.
Aimie Carlson
Nov 23, 2023

Appointment Letter

A document that officially starts the employer-employee relationship.
The appointment letter included her official start date and work hours.
Sawaira Riaz
Nov 23, 2023

Offer Letter

A non-binding agreement indicating interest in hiring a candidate.
The offer letter stated the benefits package and stock options available.
Aimie Carlson
Nov 23, 2023

Appointment Letter

A confirmation of employment, often with legal standing as a contract.
The appointment letter also included details about her reporting manager and team.
Harlon Moss
Nov 23, 2023

FAQs

Can a candidate negotiate terms in an offer letter?

Yes, candidates can negotiate terms before accepting an offer letter.
Sumera Saeed
Dec 07, 2023

Is the appointment letter sent after the offer is accepted?

Yes, it's sent after the candidate accepts the offer.
Sumera Saeed
Dec 07, 2023

What is the main purpose of an offer letter?

To propose employment to a candidate and outline the job's terms and conditions.
Sumera Saeed
Dec 07, 2023

Can an appointment letter be rescinded?

Rarely, but it can happen in certain situations like company downsizing or restructuring.
Harlon Moss
Dec 07, 2023

What legally binds an employee, the offer letter or appointment letter?

The appointment letter often serves as a binding employment contract.
Sawaira Riaz
Dec 07, 2023

Are benefits discussed in the appointment letter?

Benefits are usually outlined in the offer letter and confirmed in the appointment letter.
Sumera Saeed
Dec 07, 2023

Does the offer letter guarantee employment?

No, it's a proposal and does not guarantee employment until accepted.
Janet White
Dec 07, 2023

Is the salary negotiable after receiving an appointment letter?

Typically, salary negotiations occur before the appointment letter is issued.
Sumera Saeed
Dec 07, 2023

What details are included in an offer letter?

Job position, salary, benefits, and terms of employment.
Sumera Saeed
Dec 07, 2023

Do candidates sign the appointment letter?

Yes, signing the appointment letter is common to acknowledge acceptance.
Sumera Saeed
Dec 07, 2023

Can an offer letter be withdrawn?

Yes, an employer can withdraw an offer letter under certain circumstances.
Sumera Saeed
Dec 07, 2023

What happens if a candidate declines an offer letter?

The employment process ends, and the employer may consider other candidates.
Sumera Saeed
Dec 07, 2023

Is the appointment letter a legal document?

It can serve as a legal document, outlining the terms of employment.
Sumera Saeed
Dec 07, 2023

How long do candidates have to respond to an offer letter?

The response time can vary but is often around one week.
Sumera Saeed
Dec 07, 2023

What if there are discrepancies between the offer and appointment letters?

Discrepancies should be addressed immediately with the employer for clarification.
Sumera Saeed
Dec 07, 2023

Can a candidate get multiple offer letters?

Yes, candidates can receive offer letters from different employers.
Sumera Saeed
Dec 07, 2023

Is the job role described in detail in the appointment letter?

The appointment letter usually confirms the job role, often detailed previously in the offer letter.
Sumera Saeed
Dec 07, 2023

Is a start date included in the appointment letter?

Yes, the start date is typically included in the appointment letter.
Harlon Moss
Dec 07, 2023

What happens after returning the signed appointment letter?

The candidate proceeds with onboarding and starting the job on the agreed date.
Aimie Carlson
Dec 07, 2023

Who sends the offer and appointment letters?

Typically, the HR department or hiring manager of the company sends these letters.
Sumera Saeed
Dec 07, 2023
About Author
Written by
Sumera Saeed
Sumera is an experienced content writer and editor with a niche in comparative analysis. At Diffeence Wiki, she crafts clear and unbiased comparisons to guide readers in making informed decisions. With a dedication to thorough research and quality, Sumera's work stands out in the digital realm. Off the clock, she enjoys reading and exploring diverse cultures.
Edited by
Sawaira Riaz
Sawaira is a dedicated content editor at difference.wiki, where she meticulously refines articles to ensure clarity and accuracy. With a keen eye for detail, she upholds the site's commitment to delivering insightful and precise content.

Trending Comparisons

Popular Comparisons

New Comparisons